| Closing Date |
2022/09/26 |
| Reference Number |
MOT220916-21 |
| Job Title |
SALES ADMIN ASSISTANT |
| Branch/Department |
Ford Kempton Park |
| Job Type Classification |
Permanent |
| Location – Town / City |
Rhodesfield, Kempton Park |
| Location – Province/Area |
Gauteng |
| Location – Country |
South Africa |
| Job Description |
An opportunity has become available at FORD KEMPTON PARK for a SALES ADMIN ASSISTANT. The purpose of the role is to deliver administrative work in order to coordinate sales activities and transactions accurately and timeously through the execution of predefined work objectives as per agreed standard operating procedures. |
| Position Overview |
The purpose of the role is to deliver administrative work in order to coordinate sales activities and transactions accurately and timeously through the execution of predefined work objectives as per agreed standard operating procedures. |
| Specific Role Responsibilities |
Key Tasks:
- Reporting
- Download, Gather Info, Review and discuss corrective steps with Manager:
- Stock Portal Report
- Track and Trace Report
- Company Car Report
- Gate Screening Report
- Reservation Schedule – Assist in updating and sending out of Reservation schedule to ensure no vehicles are double sold.
- Assist with Key Control – scanning of keys in and out, tagging keys with barcodes, key stock counts etc. This also includes ensuring the necessary scanning takes place on company cars on Motusbid before keys are given.
- Ensure follow up on any keys that are missing/ short and record this on the recon with comments on the follow-ups as per the MOTUS Internal Audit standards.
- Daily Stock list dump and ensuring each car has a file opened for all relevant documentation to be stored in said files, also ensuring the white boards are updated daily so stock is visible and all action items per car is noted and actioned visibly.
- Assist Stock Controller with Natis and Key stock counts – scanned weekly via Motusbid.
- Stock Takes Mondays – Wall to wall scanning, assist with discrepancy list and update comments following count on Motusbid.
- Assisting stock controller on Monday mornings to obtain updated mileages and demo vehicle inspections.
- DSP Stock Counts and Mileage updates.
- All adhoc assistance required by Stock Controller and Sales Manager.
- Stand in for stock controller and assist with stocking and invoicing as required.
- Assist in mitigating all risk pertaining to keys, cars to be locked at night.
- Carry out additional reasonable duties from time to time, at the discretion of management.
- Prepare necessary docs to be sent for R / L.
- Ordering N/ plates.
- Request original natis from the bank.
- Keep dealer stock original natis file.
- Permits request and supply.
- Check vehicle stock report for outstanding natis.
- Filling
- Arrange each month’s Dealer WAC report’s packs.
- Request for Packing /Indexing for customer delivery files boxes from Document warehouse.
|
| Qualifications and Experience |
Experience Required:
- 1 – 3 years’ experience in a similar environment
- Valid, unendorsed vehicle driver’s license is required.
Qualifications Required:
- Senior Certificate (Grade 12)
- A post Matric qualification would be of added advantage
Other Requirements:
- Computer literate
- Understanding of the compliance governing the motor retail industry would be an advantage.
- Knowledge of dealership policies and procedures is highly desired.
|
| Skills and Personal Attributes |
Essential competencies (essential for meeting nearly all job objectives):
- Communication skills in English (read, write & speak)
- Interpersonal ability; working with people, relating to others and networking.
- Delivering results and meeting team expectations.
- A strong customer service orientation.
- Coping with pressure and setbacks; able to work productively in a pressurised environment.
- Initiative and problem-solving abilities.
- Organisational excellence
- Uphold Ethics and Values
- Administration
- Computer Literacy
- Technical Learning
Personal Attributes:
- Highly self-motivated and able to maintain a positive outlook.
- Someone who is excited about the brand and the product range.
- Results driven and orientated
- Ethical
- Calm; able to keep emotions under control.
- An adapter; someone who can adapt their interpersonal style to suit different people or situations.
- A team player
- Reliable
- Client Focus
- Improvement Orientation
- Judgement
- Interpersonal Effectiveness
- Planning and Organising
- Personal Courage
- Persistence and Tenacity
- Organised
- Apply Now
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