ADMINISTRATION CLERK: PRODUCTION (X35 POSTS) 2025

ADMINISTRATION CLERK: PRODUCTION (X35 POSTS)

Salary: R228 321 – R268 950 per annum (Level 05)

Centres and Reference Numbers:

93 Ammunition Depot, Jan Kempdorp – Ref No: LOGDIV/01/40/25/A1
DOD Ammunition Sub Depot, Naboomspruit – Ref No: LOGDIV/01/40/25/B2
DOD Logistics Support Formation HQ, TEK Base, Lyttleton – Ref No: LOGDIV/01/40/25/C3 (X12 Posts)
DOD School of Logistics Training, Wynberg, Cape Town – Ref No: LOGDIV/01/40/25/D4
Logistics Division, Pretoria – Ref No: LOGDIV/01/40/25/E5 (X2 Posts)
Naval Stores Depot, Wingfield, Cape Town – Ref No: LOGDIV/01/40/25/F6
South African Forces Institute, Thaba Tshwane, Pretoria – Ref No: LOGDIV/01/40/25/G7
Works Maintenance Unit Eastern Cape, Port Elizabeth – Ref No: LOGDIV/01/40/25/H8 (X2 Posts)
Works Maintenance Unit Free State, Bloemfontein – Ref No: LOGDIV/01/40/25/I9 (X2 Posts)
Works Maintenance Unit KwaZulu-Natal, Durban – Ref No: LOGDIV/01/40/25/J10
Works Maintenance Unit Limpopo, Polokwane – Ref No: LOGDIV/01/40/25/K11 (X3 Posts)
Works Maintenance Unit Mpumalanga, Nelspruit – Ref No: LOGDIV/01/40/25/L12 (X2 Posts)
Works Maintenance Unit Northern Cape, Diskobolos, Kimberley – Ref No: LOGDIV/01/40/25/M13
Works Maintenance Unit North West, Potchefstroom – Ref No: LOGDIV/01/40/25/N14 (X3 Posts)
Works Maintenance Unit Western Cape, Wynberg, Cape Town – Ref No: LOGDIV/01/40/25/O15
Works Training School, Atteridgeville, Pretoria West – Ref No: LOGDIV/01/40/25/P16

Requirements:

A Grade 12 Certificate (NQF Level 4) or equivalent qualification is required. No previous experience is necessary, making this an excellent entry-level opportunity within the Department of Defence (DOD). Training in asset management, codification, or procurement will serve as an added advantage.

Special requirements (skills and competencies):

Proficiency in English (both written and verbal).
Good telephone etiquette and effective communication abilities.
Typing skills and sound knowledge of all MS Office applications.
Analytical thinking, problem-solving ability, and attention to detail.
Excellent interpersonal and organisational skills with a high level of reliability, initiative, and integrity.
Numerical skills and a solid understanding of administrative policies, practices, and procedures.
Knowledge of DOD policies, Standard Operating Procedures (SOPs), and directives is advantageous.

Duties:

The successful candidate will provide comprehensive clerical and administrative support within the logistics environment to ensure the efficient management, control, and safekeeping of logistical documentation and records.

Key responsibilities include:

Managing and controlling logistical documentation to ensure compliance with security, confidentiality, and audit requirements.
Allocating and maintaining document identification numbers, controlling revision levels, and managing computer file reference numbers.
Capturing and updating data on the Logistics Database to ensure accuracy and integrity of all records.
Administering the document release and retrieval process, including issuing, tracking, and archiving documentation.
Overseeing the secure disposal of redundant or classified documentation in accordance with prescribed procedures.
Assisting in physical audits of documentation, record registers, and distribution logs to ensure accountability and traceability.
Controlling access to and distribution of classified hard copies and magnetic media, ensuring the secure return of materials once projects are completed.
Maintaining filing and indexing systems for easy retrieval of records, ensuring that all files are current, complete, and correctly referenced.
Supporting management in implementing and improving the document control system to promote operational efficiency.
Performing basic clerical calculations, compiling statistics, preparing correspondence, memoranda, and routine reports as directed.

The incumbent will play a vital role in supporting audit readiness and maintaining data integrity across all administrative and logistical processes. This position requires strict adherence to prescribed confidentiality, data security, and record-keeping policies and demands a proactive and disciplined approach to work.

Attributes and Competencies:

The role requires an individual with a high level of accuracy and concentration, capable of handling multiple administrative tasks simultaneously. Candidates must be adaptable, self-motivated, and committed to maintaining high standards of efficiency and confidentiality. The ability to work under supervision as well as independently within a team environment is essential.

Enquiries:

For further information regarding these posts, applicants may contact the Department of Defence (Logistics Division) via the official contact channels as listed in the DOD Vacancy Circular.

Application Process:

Applications must be submitted through the Department of Defence at the address specified in the official circular, quoting the reference number and preferred location. Only shortlisted candidates will be contacted for assessment or interviews.

apply here

ADMINISTRATION CLERK: PRODUCTION (X35 POSTS) 2025