ADMINISTRATION CLERK (X13 POSTS)
The Department of Justice and Constitutional Development invites suitably qualified and competent candidates to apply for the position of Administration Clerk, with thirteen (13) posts available at various Magistrate Offices, Provincial Offices, and related Justice service points. This role is critical in ensuring the effective administration and smooth functioning of departmental operations through the provision of clerical, personnel, financial, and supply chain support services.
Salary
The successful candidates will receive a salary ranging from R228 321 to R268 950 per annum. Appointees will be required to sign a performance agreement in line with departmental performance management policies.
Centres and Reference Numbers
The available posts are distributed as follows:
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Magistrate Office: Sterkspruit – Ref No: 1/26EC (X1 Post)
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Magistrate Office: Queenstown – Ref No: 2/26EC (X1 Post)
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Magistrate Office: Kirkwood – Ref No: 3/26EC (X1 Post)
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Magistrate Office: Keiskammahoek – Ref No: 4/26EC (X1 Post)
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Magistrate Office: Flagstaff – Ref No: 5/26EC (X1 Post)
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Magistrate Office: Cofimvaba – Ref No: 6/26EC (X1 Post)
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Magistrate Office: Qumbu – Ref No: 7/26EC (X1 Post)
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Magistrate Office: Nerina House – Ref No: 8/26EC (X1 Post)
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Magistrate Office: Libode – Ref No: 9/26EC (X1 Post)
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Master of the High Court: Grahamstown – Ref No: 10/26EC (X1 Post)
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Provincial Office: East London – Ref No: 11/26EC (X1 Post)
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Magistrate Office: Fort Beaufort – Ref No: 12/26EC (X1 Post)
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State Attorney: Kimberley – Ref No: 39/25/NC/SA-KIM (X1 Post)
Applicants must clearly quote the relevant reference number for the post they are applying for.
Requirements
Applicants must be in possession of a Grade 12 certificate or an equivalent qualification. The position requires individuals who are organised, detail-oriented, and capable of performing a wide range of administrative duties within a fast-paced government environment.
Skills and Competencies
The successful candidates must demonstrate the following skills and competencies:
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Computer literacy, particularly in MS Office applications
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Strong planning and organising skills
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Good communication skills, both verbal and written
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Sound interpersonal skills and the ability to work effectively with colleagues and members of the public
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High level of attention to detail and accuracy
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Ability to manage multiple tasks and meet deadlines
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Professional conduct and confidentiality when dealing with sensitive information
Duties and Key Performance Areas
The Administration Clerk will be responsible for providing a broad range of general clerical support services within the allocated office or component. These duties include filing, record-keeping, data capturing, handling correspondence, and responding to internal and external enquiries.
The incumbent will also provide supply chain management clerical support services, which may include assisting with procurement processes, maintaining asset registers, handling requisitions, and ensuring compliance with departmental policies and procedures.
In addition, the role involves providing personnel administration clerical support services, such as assisting with human resource documentation, leave administration, personnel records, and supporting HR-related processes within the component.
The Administration Clerk will further be required to render financial administration support services, including assisting with payments, handling invoices, maintaining financial records, and supporting budget-related activities in accordance with public service regulations and financial controls.
The position demands a high level of professionalism, accountability, and commitment to service delivery excellence. Successful candidates must be willing to work within established frameworks and contribute positively to the efficient functioning of the justice system.